The Roundtable on Sustainable Palm Oil (RSPO) is a global, non-profit organisation with voluntary members working to transform the palm oil industry to make it sustainable. We are focused on bringing together stakeholders from across the palm oil supply chain to develop and implement global standards for sustainable palm oil.
At RSPO, we believe that our success is built by the passion, dedication, skills, and expertise of our people. They are the ones who drive our organisation to new heights and guide us through the next phase of our development.
The Board Secretary will be responsible for managing all aspects of the governance of the board, ensuring compliance with legal and regulatory requirements, and facilitating effective communication between the board, the Secretariat and governing structure.
The location of this role is Kuala Lumpur, Malaysia.
KEY ROLES & RESPONSIBILITIES
Duties include but will not be limited to the following:
- Manage the operations of the Governing Council and Board of Directors, including scheduling meetings, preparing agendas, distributing materials, recording minutes, resolutions, and other legal documents.
- Manage the coordination and communication between the Board of Directors, Governing Council, Sub Committees, and various Standing Committees.
- Advise the Governing Council and Board of Directors on governance policies, procedures, and best practices, ensuring compliance with relevant laws and regulations.
- Facilitate the onboarding and orientation of new Board of Directors/Governing Council members, providing training on their roles and responsibilities.
- Ensure that the Standing Committees receive necessary information and guidance from the Board to effectively carry out their respective mandates.
- Facilitate the sharing of information and decision-making between Standing Committees, the Board, and the Governing Council.
- Prepare board presentations, reports, and other materials as requested.
- Ensure effective communication and information flow between the Board, Secretariat, and other stakeholders.
- Provide guidance and support to the Board and Governing Council in their decision-making processes, ensuring alignment with RSPO’s mission, values, and goals.
- Continuously evaluate and enhance governance practices by identifying opportunities for improvement, staying current with changes in regulations and best practices, and making recommendations to update governance policies and procedures to increase the effectiveness of the Board, Governing Council, and Standing Committees.
- Oversee and manage the operational and governance support for the board chairperson and executive leadership team of the Secretariat, ensuring effective collaboration, decision-making, and adherence to governance protocols.
- Apart from the duties stated above, to perform any duty or duties reasonably assigned.
THE SUCCESSFUL APPLICANT
Education
- Bachelor’s degree in business administration, corporate governance, or a related field.
Experience
- Previous experience as a corporate secretary, legal assistant, or executive assistant preferred.
Technical and Professional Knowledge
- Knowledge of corporate governance regulations and best practices.
- Professional certification (e.g., Certified Corporate Secretary) will be an advantage
ESSENTIAL SKILLS
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and prioritize tasks effectively.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Ability to establish and maintain effective working relationships and interact with different stakeholders
- Proactive, self-motivated and self-directed
- Problem-solving and decision making
HOW TO APPLY
Qualified applicants are invited to send in their updated CV giving comprehensive details of educational background, work experience, and related achievements to [email protected]. Please state “Job Application – Board Secretary” in your email subject line.
**RSPO is an equal opportunity employer. Due to the volume of applications received, only shortlisted candidates will be notified.
