Resubmission of Disclosure by all RSPO P&C Growers and Scheme Smallholders in prisma

As part of the transition to prisma, RSPO’s new IT platform, we are inviting all RSPO members with plantation assets [supply bases: directly managed land (and estates) and scheme smallholders and outgrowers] to review and resubmit their Disclosure and Shapefile (concession boundary data).

What is prisma?

prisma is RSPO’s new IT platform designed to replace the current system, PalmTrace, and enhance certification, trade, and traceability processes. The platform integrates advanced tools such as prisma’s TraceMark for hotspot monitoring, deforestation risk assessment, and geospatial analysis (RSPO Secretariat usage). 

The launch date for prisma is 2 February 2025 as per our official announcement. This transition represents a significant step in improving RSPO’s systems and ensuring data accuracy for compliance monitoring.

Why This is Important

While the resubmission is strongly recommended, it is essential for ensuring alignment with prisma’s updated Disclosure and Shapefile template and to ensure seamless pre-audit and audit processes that will be fully conducted in prisma by your appointed accredited Certification Body by June 2025.

Additionally, this exercise will adhere to the Interim Measures for Disclosure and Continuity of Certification approved by the Assurance Standing Committee (ASC). These measures, outlined on 29 December 2023, remain in effect to support certification continuity during this transition. Learn more about the interim measures here.

How to Resubmit Your Disclosure

1. Access the Google Form link via the email sent from [email protected] (submission must be made by the RSPO parent member on behalf of all related group member entities/subsidiaries).
2. Download and complete the prisma-based Excel template with the updated Disclosure data (Disclosure submission template).
3. Submit your Shapefile (concession boundary data) in geospatial format following the formatting guidelines provided. The data formatting guideline and template can be accessed from this link: RSPO_DataTemplate_Shapefile_Geodatabase 

Resubmission Timeline

• Start Date: 10 January 2025
• End Date: 31 March 2025

This resubmission applies to all RSPO P&C growers and their scheme smallholders, covering both certified and non-certified supply bases. A separate Disclosure must be submitted for each supply base.

What You Need to Know

• All resubmissions will be reviewed alongside existing Disclosure records to ensure consistency, ensure data update and support the seamless transition to prisma. Any differences identified during this process will be addressed in consultation with members, ensuring alignment and continuity as guided by the Interim Measures for Disclosure and Certification. 
• Existing liability decisions/approvals remain unaffected. However, new Disclosure submissions and those under review will be subject to comprehensive evaluation through prisma (effective 2 February 2025).

A separate announcement will be issued for Independent Smallholder (ISH) growers..

Need Assistance?

For further information or support, please contact: [email protected].

Thank you for your cooperation in ensuring a smooth and successful transition to prisma.

Best regards,
RSPO Integrity Unit