GA15

GA15 BOOKLET

RSPO FINANCIAL STATEMENTS

GA15 MINUTES

Notice is hereby given that the 15th General Assembly (GA15) of members of the Roundtable on Sustainable Palm Oil (RSPO) will be held at The Magellan Sutera Resort, Kota Kinabalu, Sabah, Malaysia on Thursday, 15 November 2018 at 1500 hours (GMT+8) for the following purposes:

AGENDA

1. Members’ roll call.
2. Opening Address by the RSPO Chairperson.
3. Report presented by the RSPO Chairperson.
4. Confirmation of minutes for the last General Assembly (GA14) held on 30 November 2017.
5. To receive and adopt the Treasurer’s Report and the RSPO’s financial statement for the year ended 30 June 2018.
6. Resolution GA15-6a: To confirm the appointment of PricewaterhouseCoopers as the auditors of the RSPO for the financial year ending 30 June 2019

   Resolution GA15-6b: Requiring members involved in primary procurement to publish third-party supplying mills lists

   Resolution GA15-6c: Delinking Auditors from the operations they audit

   Resolution GA15-6d: Discouraging RSPO members subject to complaints from avoiding their obligations by divestment or withdrawing their membership.

   Resolution GA15-6e: Resolution to extend Smallholder Interim Group

   Resolution GA15-6f: Proposal to exempt smallholders from immediate suspension as required under point 4.9.4 of the RSPO Certification System for Principles & Criteria 2017 until the endorsement of the new independent smallholder standards

   Resolution GA15-6g: Adoption of Principles and Criteria for the Production of Sustainable Palm Oil (2018)

   Resolution GA15-6h: Resolution to amend the Statutes of the RSPO to formalise the election of alternates for the RSPO Board of Governors

   Resolution GA15-6i: Resolution to amend the Statutes of the RSPO to support its tax exemption status in Switzerland

   Resolution GA15-6j: Resolution to amend the Statutes of the RSPO to provide procedure for voting in the event of tie vote

7. Election of Board of Governors for the following sectors:
   • Oil Palm Growers: Smallholders
     • FELDA is retiring and available for re-election. There will be no election and FELDA will serve another term as no other nominations have been received.

     Rest of the World

     • Agrocaribe is retiring and available for re-election. There will be no election and Agrocaribe will serve another term as no other nominations have been received.
   • Processors and/or Traders:
     • AAK AB is retiring and available for election. There will be no election and AAK AB will serve another term as no other nominations have been received.
   • • Mondelez International is retiring and is not available for re-election. Nominations were received from Kao Corporation and The Procter & Gamble Company. Election among the Consumer Goods Manufacturers sub-sector will therefore be held and only members in the sub-sector are eligible to vote.Consumer Goods Manufacturers:
   • Retailers:
     • Retailers Palm Oil Group is retiring and available for re-election. There will be no election and Retailers Palm Oil Group will serve another term as no other nominations have been received.
     • Marks & Spencer has retired and the seat is available for election. There will be no election as no nominations have been received. The seat will remain vacant.
   • Banks & Investors:
     • Rabobank is retiring and available for re-election. There will be no election and Rabobank will serve another term as no other nominations have been received.
   • Environmental NGOs:
     • WWF International is retiring and available for re-election. There will be no election and WWF International will serve another term as no other nominations have been received.
   • Social NGOs:
     • Both ENDS is retiring and available for re-election. There will be no election and Both ENDS will serve another term as no other nominations have been received.
8. Any other business.

Biswaranjan Sen
Chairperson – Roundtable on Sustainable Palm Oil

19 October 2018

IMPORTANT NOTICE:

1. IMPORTANT DATES

   Activity	Date
   GA Online Registration Starts	19 October 2018
   GA Online Registration Ends	13 November 2018, 1200 hours (GMT+8)
   Casting of E-Vote & Submission of Proxy Forms End	13 November 2018, 1400 hours (GMT+8)
   Collection of Ballot Papers Starts	15 November 2018, 1400 hours (GMT+8)
   General Assembly Convenes	15 November 2018, 1500 hours (GMT+8)

2. PHYSICAL VOTING
   Please ensure you are able to attend the GA in person. Kindly bring your confirmation of registration to expedite the collection of ballot papers.
3. E-VOTING
   GA registration will open on 19 October 2018 at http://www.rt.rspo.org/garegistration. A member may choose to e-vote by selecting the E-Voting option on the online GA registration form. Upon submission you will receive an email confirmation of your registration and a PIN to access the E-Voting platform.Please DO NOT forget to cast your vote. Members who have chosen to e-vote, may not change their voting option to vote physically or by proxy.Should you wish to attend the GA proceedings after casting your e-vote, kindly bring your confirmation of registration to collect your E-Voter pass.You may register onsite by approaching the Registration Counter which will open on 12 November 2018, 1700-2000 hrs (GMT+8) and 13 November 2018, 0900-1200 hrs (GMT+8).
4. PROXY
   Ordinary members who are unable to attend the GA may appoint a proxy by completing the proxy form. You may download the form at https://rt.rspo.org/GA15_Proxy_Form.docx.If you choose to appoint a person other than a Board member, you are responsible to inform the person you are appointing as the proxy holder and he/she must be physically present at the GA.All proxy forms must reach the Secretariat office in Kuala Lumpur either by fax (+603 2302 1542) or email ([email protected]) by 13 November 2018, 1400 hours (GMT+8).
5. IDENTIFICATION VERIFICATION PROCESS
   RSPO will carry out an identification verification process during the collection of ballot papers at the GA.Kindly take note that you are required to produce a valid national identification document or passport for verification purposes. RSPO may disallow the collection of ballot papers should you fail to produce a relevant identification document.

Announcement on RSPO 15th General Assembly

Summary of Resolutions

Summary of Nominations