Announcements
prisma New Modules Launch November 2026
16 September 2026
We are pleased to announce the upcoming launch of new modules in prisma, representing the next major advancement in RSPO’s digital infrastructure. Building upon the core traceability and certification capabilities of prisma, this major update introduces expanded modules designed to further enhance operational efficiency, compliance tracking, and supply chain transparency across the global palm oil industry.
Key Schedules
To ensure a smooth release and allow adequate time for member adoption, the rollout will take place between September and November 2026 across two phased Go-Live stages, as outlined below:
| Date | Activity | Details |
|---|---|---|
| 16 Sep 2026 | Upload of new module launch announcement and Frequently Asked Questions (FAQ) on RSPO website |
|
| 5-6 Oct 2026 | Socialisation on transition plan of existing and new modules (Online webinar) |
2-hour webinar focusing on:
|
| 1 Nov 2026 | Go-Live Part I |
|
| 16 Nov 2026 | Go-Live Part II |
|
Key System Updates
The newly launched prisma modules will move the core RSPO operations from manual workflows into a centralised digital platform. This gives RSPO members enhanced transparency, real-time supply chain oversight and stricter enforcement of sustainable palm oil traceability. The section below shows the new functions available for each module.
| Module | Features | Feature Details |
| Disclosure/LUCA/RaCP | Digital Submission Process | Submit Disclosure, LUCA and RaCP via a single platform, reducing manual administration. |
| End-to-End Workflow Visibility | Track progress from Disclosure through LUCA assessment and RaCP verification in one place. | |
| Real-Time Progress Tracking | Monitor submission status, actions required, milestones and outcomes throughout the process. | |
| Integrated Feedback Loops | Centralised communication between members, RSPO, Certification Bodies and Independent Evaluators, ensuring all feedback is captured and accessible. | |
| Easy Access to Reports and Documents | View and download LUCA reports, Concept Notes, Remediation and Compensation Plans, and supporting documentation/data. | |
| Spatial Data Visualisation | View submitted spatial data through interactive maps for improved understanding. | |
| Historical Record Management | Maintain a central repository of submissions, assessments and decisions for future reference. | |
| Increased Transparency | Provides clear visibility of submissions, feedback, responsibilities and next steps throughout the process. | |
| New Planting Procedure (NPP) | Digital NPP Submission and Review Process | Manage NPP submissions through a single platform. |
| End-to-End Progress Tracking | Track the status of submissions, reviews, consultations and approvals. | |
| Integrated Feedback Loops | Receive, respond to and manage feedback from Certification Bodies and RSPO within the platform. | |
| Access to Documentation and Data | View and download submitted documents, reports and supporting information. | |
| Spatial Data Visualisation | View submitted spatial data through interactive maps for improved understanding. | |
| Status and Workflow Visibility | Clear visibility of pending actions, completed activities and next steps. | |
| Increased Transparency | Maintain a complete record of submissions, feedback and decisions throughout the NPP process. | |
| PalmGHG V5 | Left Hand Panel Enhancement | The Management Unit page has been added to the left hand panel which is integrated with Entity Management, and ability to switch between PE/GME directly based on the legal entity assigned to the user. |
| Improved Search and Filtering | Users can search by legal entity (PE/GME), MU name/ID, certification, business type, country, year and status. Members can filter assessments, and Auditors can filter the assessment overview by status. | |
| Multi-Mill and Entity Management Integration | MU page supports multi-mill and business type selection, with mill data input integrated with Entity Management and an enhanced user interface. | |
| Streamlined Default Value (DV) Management | A single DV template that can be attached to an assessment, with filters for all, created by me, or system defaults. A DV template created by a PE will also be available to related GMEs. Secretariat can amend, delete, update and publish defaults (excluding the addition of new emission factors). | |
| Summary Reporting and Downloads | Status indicators to create mill and estate summaries with GHG Protocol-aligned reporting structure, and download feature for calculation sheet. | |
| Auditor Review Workflow | Direct link to the Audit module, DV review with approve/disapprove comments, detailed data input review, and status updates including Approve Assessment, Save as Draft, Request Revision and Reject Assessment. | |
| Activity Log | Assessment activity log together with edit and delete functions provides a record of changes throughout the submission cycle. | |
| Increased Transparency | Provides clear visibility of submissions, responsibilities, review outcomes and next steps for all parties throughout the assessment process. | |
| Audit | Digitised Pre-Audit Processing (UPAR) | Enables members to transition pre-audit preparation into a digital format by entering Management Unit Details, Smallholder data, Worker/Peat metrics, and summary remarks directly on the platform. |
| Mandatory Field Validation & Progress Tracking | Ensures complete data compliance (such as worker metrics) prior to submission to prevent rejections, while providing an “All” audits dashboard to filter active applications by status (Draft, Ongoing, Past, Rejected). | |
| Corrective Actions for Audit Findings & Remarks | Allows members to view individual audit findings, implementing corrective actions and directly resolve auditor or secretariat queries through an interactive, tracked remark system. | |
| Multi-Mill Safeguards | Implements a mandatory acknowledgment modal and warning statement prior to submission when a Multi-Mill certification mode is selected, prompting members to manually affirm compliance with multi-mill requirements. | |
| EUDR Functionalities | Polygon Data Sharing Consent Framework | Ability to provide consent within prisma to share geographic polygon data alongside physical supply chain transactions |
| Stock Separation and “Specify Source” | Stock Management module can physically separate and track stock volumes with polygon data independently from stock volume without polygon data | |
| Traceability, Reporting and Dashboard Capabilities | Traceability data for transactions from past 12 months will be automatically referenced unless users manually specify a source | |
| TraceMark | Geospatial Layering | Access and use of a range of Geospatial datasets to assist with verification activities including Protected Areas, Key Biodiversity Areas and Land Cover |
| Real-Time Progress Tracking | Monitor status, actions required, milestones and escalation throughout the process. | |
| Expanded Case Management Capability | Central management of hotspot notifications and feedback loop | |
| Expanded Fire Monitoring | Multi sensor detection including Active Fires and Burned Areas | |
| Spatial Data Visualisation | View fire hotspot data through an interactive map for analysis and verification | |
| prisma Integration | Direct integration with the prisma platform including member authentication | |
| Enhanced E Form | Updated E form capability to provide details of hotspot detection with additional contextual data |
RSPO is offering physical and virtual training sessions starting October 2026 to highlight these new features. See the prisma Training, Socialization & Onboarding section below for full details.
Important Transition Rules & Timelines
PalmGHG V5
- 1 Nov 2026 – PalmGHG V5 Go-Live
PalmGHG V5 will be launched in prisma. Members may access PalmGHG V5 and begin preparing their PalmGHG assessments in preparation for the P&C audit and certification process. PalmGHG assessments cannot be submitted until the Audit Application ID under Audit module is available from 16 November 2026 onwards. - 1 Nov 2026 to 30 April 2027 – Transition Period
During this six-month transition period, members may choose to use either PalmGHG V4 or PalmGHG V5 for their P&C audit process in prisma, starting from 16 November 2026 onwards.- [Recommended Option] PalmGHG V5 is the recommended version, as it is directly integrated with the Audit Module, enabling automated PalmGHG reporting and a more streamlined audit and certification process.
- [Alternative Option] PalmGHG V4 will remain available as a transitional option. However, it follows different reporting requirements and requires the PalmGHG V4 Summary Report to be manually uploaded in PDF format.
- From 1 May 2027 – PalmGHG V5 Becomes Mandatory
From 1 May 2027 onwards, PalmGHG V5 must be used for all P&C audit and certification processes.
Full Audit Module
- 16 Nov 2026 – Full Audit module Go-Live
- Important: CBs are advised to reschedule their audit to avoid pre-audit and on-site audits during the week of 16-22 Nov 2026.
- For pre-audit and on-site audits conducted before 16 Nov 2026, CBs shall continue to follow the current interim process in prisma, which comprises audit application and license application.
- For pre-audit and on-site audits conducted after 22 Nov 2026, the full audit process in prisma shall be followed. The process will comprise the following stages like audit application, audit planning, audit findings & results, audit report preparation, certification decision process and license application.
- A maximum 3-month time extension is granted (upon request) for all original licenses expiring between 1 Oct 2026 – 30th Nov 2026. Please make sure that you contact your respective CB to arrange the extension (if required) to prevent any issues.
New Planting Procedure (NPP)
- Any submissions made by members between 1 Nov 2026 and 1 Feb 2027 will receive an email reminder to use prisma.
- Before 16 Nov 2026 – Current process
Ongoing email submissions for NPP will continue to be processed manually by the RSPO Secretariat until completion and all data and information will be integrated into prisma. - Submissions on and after 16 Nov 2026 – New process via prisma
All new NPP submissions from 16 Nov 2026 onwards must be submitted and processed directly via prisma. - For Ongoing Applicants
If your email submission was initiated before 16 Nov 2026, do not re-submit it in prisma unless explicitly requested by the RSPO Secretariat.
Disclosure / LUCA/ RaCP
- Any submissions made by members between 1 Nov 2026 and 1 Feb 2027 will receive an email reminder to use prisma.
- Before 16 Nov 2026 – Current process
Ongoing disclosures will maintain status quo and continue manual processing via email until finalized and the data and information will be integrated into the prisma. - Submissions on and after 16 Nov 2026 – New process via prisma
All new disclosures, LUCA, and RaCP submissions after 16 Nov 2026 must be lodged through prisma. - For Ongoing Applicants
If your email submission was initiated before 16 Nov 2026, do not re-submit it in prisma unless explicitly requested by the RSPO Secretariat.
TraceMark (Previously known as Firewatch)
- 31 Oct 2026 – Final day of Firewatch
Final alerts from Firewatch will be sent to Members on 31 Oct 2026.
Automated alerts will be turned off at 2:00 PM GMT+8 - 1 Nov 2026 – TraceMark Go-Live
Alerts will be sent out using TraceMark. - There will be no blackout period planned as Firewatch can be manually turned off.
- Any ongoing FireWatch queries will be answered via FireWatch email ([email protected])
- No historical data will be transferred from FireWatch to TraceMark. All alerts and data will be archived for future access.
prisma Training, Socialisation & Onboarding
To prepare all RSPO Members and Certification Bodies (CBs) for the new modules, RSPO will conduct comprehensive training and socialization sessions leading up to and following the rollout.
- August 2026: Ongoing training on current prisma modules (Entity Management, Audit and Licence Management, Stock Management).
- 5-6 October 2026: Socialisation webinar on prisma new features and transition plan.
- 19-26 October 2026: Online training sessions covering upcoming new features.
- 2 and 5 November 2026: Dedicated physical training sessions at RT Jakarta.
- 3-4 November 2026: Physical/clinic sessions at RT Jakarta to answer member-specific queries.
- Post-RT Support: Additional virtual training sessions for members and CBs unable to attend earlier sessions.
Further details regarding webinar registration, training schedules, and user guides can be found in our FAQ page:
RSPO reserves the right to adjust the dates, timelines, and transition protocols outlined in this announcement if deemed necessary. Any operational changes will be communicated promptly to all members via email and the official RSPO website.
For More Information
Please visit our portal at https://prismabyrspo.org to access updated FAQs, user documentation, and step-by-step guides regarding prisma.
For specific questions, technical assistance, or clarification regarding this rollout, please contact us at [email protected]. Our support team is here to guide you through this transition.
Thank you for your continued partnership and commitment to sustainable palm oil.
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