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• Updated on 9 September 2021 •
In March 2020, the Roundtable on Sustainable Palm Oil (RSPO) Secretariat issued memos to all its accredited Certification Bodies (CBs) on the conduct of audits against the RSPO P&C and RSPO Supply Chain Certification (SCC). Further to that, on 25 Aug 2020 the RSPO Secretariat published a Contingency RSPO Audit Procedure which will be applicable when force majeure (such as pandemics, natural disasters, civil unrest, etc.) prevents the audit team from conducting field verifications. However, the CB shall in their best position strive to ensure that an on-site audit (by the CB Audit Team/Audit Facilitator) be conducted.
Given the persisting uncertainty surrounding the Covid-19 pandemic, travel restrictions and CH policies disallowing visitors to enter their premises are making on-site audits difficult to be conducted, even when palm trace license validity has been extended up to 24 months. This might pose credibility risks to the RSPO certification process whereby the CBs are not able to enter sites of the Unit of Certification to perform on-site audits.
Taking this into consideration, and applying only to genuine cases, RSPO will allow further license validity requests for up to 33 months (12 months original license period + 12 months of ongoing extended license + 9 months of new further time extension = 33 months) and will be provided on a case to case basis. For such situations, when submitting the license extension request, the CB shall provide:
The decision to approve/deny the license extension request is solely at the RSPO Secretariat's discretion. For approved cases (extension of license validity for up to 33 months), the CB is allowed to combine the 2020 and 2021 audits when on-site audits were conducted. However, the following measures shall be fulfilled by the CB when performing an on-site audit:
For example, data reported during the last onsite audit (carried out in Jan 2019) was for the period from December 2017 until November 2018. The subsequent on-site audit was carried out in April 2021, thus the reporting period for this data should cover from December 2018 up to March 2021 (i.e., 28 months).
Reporting Period: MM/YY to MM/YY
Certified Volume (MT)
*following previous year’s approved volume
Actual Production during reporting period (MT)
Actual Sold Volume - RSPO Certified (MT)
Actual Sold Volume - Other schemes (MT)
Actual Sold Volume - Conventional (MT)
TOTAL Actual Sold Volume
In case Recertification falls within the Contingency RSPO Audit Procedure (Audit Scenario 4), the CB shall treat the on-site assessment as a full recertification process as stated in the RSPO Certification System 2020. The new certification cycle (5 years) shall follow the new certification decision date made by the CB.
In case no on-site audit (by the CB Audit Team/Audit Facilitator) is conducted within the period of license validity up to 33 months, no further license extension will be approved by the RSPO Secretariat.
Should you have any further queries, please do not hesitate to contact: email@example.com